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Reduce and prevent members’ losses through the establishment and implementation of loss control policies, procedures and practices.
- Sponsor twenty (20) training seminars related to losses and/or areas of concern. Continue to expand OSHA training by obtaining the services of professional OSHA trainers.
- Continue coordination of training efforts with MVCC, CLG, the Local Technical Assistance Program (LTAP), PERRP, OBWC and others in order to provide the most diverse yet economical training program.
- Conduct a minimum of two (2) pre-scheduled "Site Visits" to each member and 40 site visits pool-wide. Site visits shall include, at a minimum, a Claims Site Visit and a SPEC Site Visit.
- Provide a follow-up to all members after the SPEC audit summarizing the Loss Control Manager’s concerns, and include model policies when appropriate.
- Provide additional assistance to members that do not meet "expected" loss control standards. Compile information that provides data and claims analysis (by jurisdiction) on the portion of premium contributions to loss fund as a percent of payouts, frequency of claims, trends regarding what has driven the number of claims and the correlation (or lack thereof) between claims and the cause of claims.
- Provide for a loss control “Needs Assessment” for each new member that joins MVRMA.
- Continue efforts to train MVRMA Board Members in the basics of risk management and pooling by sending four Board members (in addition to the Board President) to PRIMA or AGRIP-sponsored Trustees Seminars annually.
- Provide on-site job analysis and operational loss control analysis within municipal departments as requested.
- Continue training for employment practices liability to include Sexual Harassment, Legal and Effective Employment Terminations, Legal and Effective Performance Evaluations and Workplace Violence.
- Plan and facilitate eight driver training sessions on a quarterly basis including the scheduling of instructors and arranging of site locations.
- Identify the most significant areas of claims activity based on frequency and severity and provide loss control training in those areas.
- Meet with representatives from each city's safety committee to discuss mutual concerns and problems and develop possible training solutions.
- Review policies and procedures in MVRMA Handbook and update as necessary.
Provide professional risk management support, services, and training utilizing a variety of resources, including staff and outside consultants.
Provide stable insurance protection at predictable and competitive cost levels by developing sufficient financial reserves and/or purchasing reasonably-priced insurance products.
- Conduct an independent financial audit and secure a "clean" auditing opinion.
- Conduct an independent actuarial study of loss reserves and secure a reserve adequacy opinion.
- Conduct a loss funding study to determine the appropriate funding level for the upcoming year's loss fund and to determine the most financially advantageous SIR for the association.
- Conduct an annual coverage review with assistance from the Brokers to ensure that gaps in coverage are recognized and, where possible, minimized. Provide a report of this review to the Board.
- Evaluate the investment results of our independent investment advisor Bond-Tech.
- Review and update the liability coverage document.
- Review with the ad hoc committee appointed at the 2007 Strategic Planning Retreat, MVRMA's current cost allocation formula and consider alternatives.
- Develop standardized vehicle reporting for all members prior to collecting the 2009 renewal information.
Recognize the efforts of municipalities, departments, and employees for excellence or innovation in their risk management programs and activities.
- Provide a departmental plaque and individual certificates as well as an awards breakfast or other celebration to members of award winning departments and individual certificates as well as breakfast or other celebration to members of zero-loss departments. (Winning or zero-loss departments may choose to receive $250 toward any safety related training that would benefit the department in lieu of the breakfast or other celebration.)
- Recognize member cities that receive the Award of Excellence in the August issue of Risky Business.
- Provide recognition for the member or members who develop a special achievement program or activity related to risk management, safety or loss prevention.
- Continue to provide awards for "Most Improved" and "Best Overall" as part of the SPEC program.
- Encourage the sharing of effective loss control measures through Risky Business articles submitted by MVRMA members.
Provide leadership by acting as an informational conduit in matters relating to risk management.
- Survey the use of the MVRMA Multi-media Library and purchase additional DVDs to supplement the existing library. Review existing media and purchase updated replacement DVDs as necessary.
- Publish four (4) issues of Risky Business.
- Provide the members with updates of PRIMA Facts to encourage greater use of this resource.
- Annually, include an article about MVRMA's Multi-media library and reference the updated catalog in Risky Business.
- Strongly encourage at least one member from each jurisdiction to serve on a committee and be actively involved in MVRMA.
Facilitate cooperative ventures related to risk management activities.
- Annually update the individual appraisals for all MVRMA buildings and contents.
- Provide new members with a comprehensive building appraisal (including contents), for structures valued in excess of $50,000, within twelve (12) months of their date of admission into MVRMA.
- Continue to sponsor a Workers' Compensation Group Rating Program for the benefit of MVRMA members who wish to participate in this program
GOAL STATEMENT #7:
Selectively expand membership to include professionally managed municipalities compatible with the existing membership.
- Maximize the Association’s visibility by sponsoring staff’s attendance at meetings of various professional organizations which share common interests with MVRMA and its member cities.
- On a case-by-case basis, present data on new cities or villages to the Membership & Marketing Committee to consider for inclusion on MVRMA’s Approved List for marketing purposes.
Provide educational and promotional information to enhance the public’s understanding of MVRMA and field of risk management.
- Prepare an Annual Report.
- Prepare a formal CAFR.
- Provide marketing information to council members as requested.
- Conduct a Membership survey in 2008.
- Publish four (4) issues of Risky Business.
- Make informational and awards presentations to member city councils as requested.
- Schedule regional presentations of MVRMA's power point presentation as requested.
- Develop a Vision Statement which will then be included with the Mission Statement at the top of every agenda packet.