MVRMA LAW ENFORCEMENT BEST PRACTICES SURVEY Member:			Date:				Conducted By:
Contact Information
Contact Name/Title:
Contact Name/Title:
# of Employees:							# of Volunteers:
Present at meeting (names(s)):
1. RISK MANAGEMENT
1		General Risk Management	N/A	Compliance			Comments
				YES	NO	Partial
A		Designated individual responsible at City for risk management and safety compliance functions? Who?
B		Delegated responsibility for internal claims investigation at city and sending claims to MVRMA reporting? Who?
C		Managers held accountable for risk/safety related prevention and mitigation in their performance evaluations? Is safety specifically outlined in performance reviews?
2. FACILITY
1		Security	N/A	Compliance			Comments
				YES	NO	Partial
A		Facilities space is wholly dedicated to police function and other city employees can not enter unless authorized
B		Non-Police visitors have escorts only
C		Access to LEADS and NCIC data restricted
D		Sensitive or confidential information not available to unauthorized viewing
E		Visitors do not pass through critical work space when entering facility
F		Facility has secure storage for department owned weapons and ammunition
G		Adequate perimeter security for law enforcement facility.
2		Holding Facility	N/A	Compliance			Comments
				YES	NO	Partial
A		If the agency has a holding facility, it meets the State requirements
B		The holding facility is inspected and approved as required by statute and administrative rules
C		Copy of most recent jail/holding cell inspection
2. FACILITY continued…
3		Jail	N/A	Compliance			Comments
				YES	NO	Partial
A		The jail is inspected annually and meets the minimum requirements - set by the State of Ohio.
B		Emergency procedures for fire, riot, hostage taking, environmental contamination, and earthquakes
C		Provisions in the event of exceeding capacity
D		Inmates have access to law library
E		Adequate medical and mental health services
F		Appropriate inmate classification procedures
G		Appropriate inmate and cell search procedures
H		There is an inmate grievance procedure requiring that complaints filed within 10 days of the knowledge of the alleged violation
4		Evidence	N/A	Compliance			Comments
				YES	NO	Partial
A		The agency has a secure evidence room that has access limited to a designated person(s)
B		The agency provides an area for the processing of evidence before submittal
C		Temporary and secure storage of evidence is provided when the evidence technician is unavailable
D		Explosives, flammables and hazardous materials are not stored within the facility
E		Firearms are unloaded before being submitted
F		The agency provides a receipt for evidence to the person from whom it was seized - under search warrant
G		An annual audit is conducted of random choice of evidence by supervisor not in the evidence technician's chain of command
H		Complete audit of evidence whenever there is a change in the evidence technician or chief executive of the agency
I		Directives require that evidence be submitted to an approved evidence locker by officers prior to the end of their shift
J		Directives require posting of hazard labels whenever hazardous materials (including bio-hazards) are stored in evidence
K		Firearms, cash and controlled substances are stored in separate secure locations
L		The Evidence Custodian has received appropriate training in the management of the evidence function.
2. FACILITY continued…
5		Emergency Communications	N/A	Compliance			Comments
				YES	NO	Partial
A		The agency ensures field officers have 24/7 access to emergency communications support
B		If the agency has a dispatch center, the facility is designed to ensure the security of the center and its operation
C		The communications facility must have adequate secondary power to continuously support communications with field units
3. VEHICLES
1		Maintenance	N/A	Compliance			Comments
				YES	NO	Partial
A		Vehicles are well maintained and regularly inspected to ensure safe operation
B		Malfunctioning or worn-out equipment is repaired or replaced as necessary
2		Equipment	N/A	Compliance			Comments
				YES	NO	Partial
A		Patrol service vehicles are equipped with emergency lights, siren, and police radio
B		Patrol vehicles are equipped with first-aid kits, equipment for protection against blood borne pathogens, blanket, flares and/or traffic cones, fire extinguisher, investigative supplies, traffic safety vests and hazardous material manuals(available through MDC)
C		Special use vehicles, such as bicycles, meet safety and equipment standards established for those vehicles
D		Any vehicle used for the transportation of a prisoner in the rear seat has a barrier between the front and rear seats
E		Vehicles used for patrol are preferably marked and have some form of reflective tape for night time visibility- with light bar lit
3		Vehicle Liability	N/A	Compliance			Comments
				YES	NO	Partial
A		Motor vehicle record checks documented for all drivers at hire and annual rechecks
B		Periodic safe/defensive driver training offered
C		Vehicle accident reporting and review procedure in place
D		Policy on employee use of personal and public vehicles
4. PERSONNEL
1		Selection	N/A	Compliance			Comments
				YES	NO	Partial
A		For entry level sworn positions, the agency utilizes: * written examination * oral interview * thorough background investigation to ensure the candidate meets minimum qualifications and is suitable for employment in the position, including investigating/verifying the following: - personal identification - references - education - employment history - residential history - financial - legal history - driving history * physical examination * physical agility testing * baseline audio logic test
B		For entry level sworn positions, the agency utilizes: - psychological testing - drug screening
C		All law enforcement employees serve a minimum of a six month probation
D		If use physical agility test- it is given "pre-offer" and the candidate is required to sign a waiver stating they are physically capable of performing the activities included in the test.
4. PERSONNEL continued…
2		Training	N/A	Compliance			Comments
				YES	NO	Partial
A		All Employees hired by the agency for sworn positions have successfully complted a basic OPOTA Training Academy
B		All Sworn personnel have successfully completed a formal field training program
C		The agency updates records of employees following their participation in training programs
D		The agency meets OPOTA minimum in-service training requirements for all sworn personnel
E		All sworn personnel have received training in: *Investigation of bias based crimes (Intimidation) *Investigation of child abuse *Investigation of domestic violence *Investigation of missing children
F		Sworn personnel receive annual training, at minimum: - legal updates - defensive tactics - emergency vehicle operation - workplace harassment - workplace safety - officer safety (to include fitness for duty) - Domestic violence response - Amber Alert Plan
G		Supervisors, middle managers and executives attend a minimum of 24 hours of leadership/management training every 3 years
H		The agency has a directive addressing training for volunteers if used
I.		Agency personnel have received NIMS training to level commensurate with their responsibilities.
4. PERSONNEL continued…
3		Reserves	N/A	Compliance			Comments
				YES	NO	Partial
A		The selection criteria for reserves is the same as that for full-time officers
B		The agency requires all sworn reserve officers to complete a recruit academy training program comparable to that required of regular officers prior to any assignment, in any capacity in which the reserve officer is allowed to carry a weapon or is in a position to make an arrest, except as part of a formal field training program
C		Reserve officers receive the same annual in-service training as regular officers
D		Reserve officers are equipped the same as regular officers in their uniform and equipment
E		Reserve officers are provided with liability protection equal to that of regular full time officers
4		Management and Supervision	N/A	Compliance			Comments
				YES	NO	Partial
A		A performance evaluation of each employee is conducted and documented at least annually
B		Agency supervisors maintain documentation on work performance, coaching, counseling and feedback regarding their subordinates
C		Agency administrators regularly review supervisory performance
5		Officer Equipment	N/A	Compliance			Comments
				YES	NO	Partial
A		All sworn personnel are individually issued protective body armor and directed by policy that they be worn during patrol duty
B		Sworn corrections personnel are issued body armor appropriate for their assignment and directed by policy to wear body armor during transport of prisoners or court security assignments.
C		Sworn personnel are afforded defensive tools such as pepper spray, Taser, baton and others at the discretion of the Chief
D		All agency personnel are required to utilize occupant safety restraints while in a moving vehicle
E		Sworn personnel are provided with and required to use hearing and eye protection devices complying with Federal OSHA standards while in the vicinity of live fire on the range
F		Every officer in the field has the availability of a portable radio
4. PERSONNEL continued…
6		Special Operations	N/A	Compliance			Comments
				YES	NO	Partial
A		Agency directives govern the activities of special teams or functions such as SWAT or Hostage Negotiations
B		Agency has established and uses appropriate selection criteria for special teams
C		Special teams are supervised by personnel with appropriate training and experience
D		Team members have appropriate training, certifications, and equipment
E		Police Canine, if any, have completed at least 360 hours of training and are certified through the Ohio Law Enforcement Canine Association or a comparable certifying body.
7		Employment Liability	N/A	Compliance			Comments
				YES	NO	Partial
A		Job descriptions match current positions and functions held within the organization, and they include physical requirements
B		Supervisory training is provided on and ongoing basis (Contract administration, ADA, FMLA, etc.)
C		Workplace harassment/discrimination policy and regular training for all personnel
D		New employee orientation includes safe work practices (covering PPE, MSDS, Claims and accident/injury reporting, safety expectations)
E		Agency has a progressive discipline policy, and it is consistently followed.
F		Agency has a grievance procedure in place for all employees.
8		Workplace Substance Abuse	N/A	Compliance			Comments
				YES	NO	Partial
A		Agency has a written policy on substance abuse.
B		Training on policy and implementation is provided to supervisors and employees.
C		Employee assistance program in place and used.
D		Agency directive establishes post accident/incident testing, based on reasonable suspicion standard.
5. GENERAL ISSUES
1		Policies and Procedures	N/A	Compliance			Comments
				YES	NO	Partial
A		Agency directives are reviewed ongoing or annually; directives in need of update are re-written in a timely manner
B		Directive outlining code of conduct that requires compliance with laws, constitution, ethical standards and department regulations
C		Directive covering routine, emergency and pursuit driving; practice complies with directive
D		Use of force directive with annual training
E		Arrest, search and seizures are covered by directive
F		Directives covering domestic violence response, protective orders, and stand-by procedures in place
G		Citizen complaint procedure directive and ALL complaints are documented
H		Directive requiring officers to be fit for duty and authorizing mandatory independent medical or mental evaluations based on reasonable suspicion - refer to collective bargaining agreement
I		Directive covering response to special/unique events
J		Enforcement guidelines provided to all personnel (appropriate use of discretion)
K		Directive covering holding and transporting of people in custody
L		Directive covering criteria and activation of Amber Alert
M		Electronic media directive addressing e-mail and internet use, addressing confidentiality, viruses, harassment, installing unauthorized software, copyright infringement and non-work related use
N		Directive on towing of vehicles addressing tows with and without prior notice to owner of vehicle
O		Directives addressing civil procedures covering service of subpoenas, execution of writs, service of protective orders and seizure of property
P		Department directives are distributed or made available electronically to all personnel impacted by the directives
5. GENERAL ISSUES - Continued
2		Emergency Procedures	N/A	Compliance			Comments
				YES	NO	Partial
A		Emergency Operations Plan in place
B		Computer and data systems back up
C		Emergency call back plan in place
3		Inter-Agency Relations	N/A	Compliance			Comments
				YES	NO	Partial
A		Current agreements in place for participation in inter-agency task forces or teams
B		If outside resources or interagency teams perform special operations (SWAT, EDU, Hostage Negotiations, Crowd Control, etc.) the agency has a directive outlining who provides the services and the relationship between the provider and the agency.
4		Inmate Labor	N/A	Compliance			Comments
				YES	NO	Partial
A		Court mandated workers? How often? Get copy of corrections contract?
B		DOC training of supervisors conducted?
C		Inmate training on job specific duties and PPE received
D		Heavy machinery use restricted
E		What jobs are they doing
F		Physical requirements match physical ability
G		Practice on use of juveniles for inmate labor
5		Audit	N/A	Compliance			Comments
				YES	NO	Partial
A		Process established and followed for review of critical incidents/accidents
B		Agency requires report after every use of force incident
C		Agency conducts an annual analysis of all use of force incidents
D		Agency requires report after every vehicular pursuit and has an established process for review of each pursuit
E		Agency conducts an annual analysis of all vehicle pursuits
F		Agency requires an after action report on all hostage/barricaded persons incidents