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Miami Valley Risk Management Association
Officers of the Association
· The Association shall have a President, Vice President, Treasurer and Secretary.
· The office of Treasurer and Secretary may be held by the same person.
· The officers shall be elected annually by the Board of Trustees to hold office for a term of one (1) year.
· The Board of Trustees shall fill any vacancies, which may occur in such offices for the remainder of the term.
· The Nominating Committee (chaired by the immediate past president) is responsible for recommending a slate of Board officers for the upcoming year at the December Board meeting.
1. Preside at all meetings of the Board of Trustees.
2. In absence of an Executive Director, the President shall be the Chief Executive Officer of the Association and shall in general supervise and control the day-to-day operations of the Association and shall carry out the policies of the Association as established in the Bylaws and by the Board of Trustees.
3. May request information from any officer of the Association or any employee or independent contractor of the Association.
4. Shall vote on all matters that come before the Board or Committees on which the President serves.
5. Shall be a nonvoting ex-officio member of all committees of the Association on which the President does not directly serve.
6. Shall have such other powers as are set forth in these bylaws and such other powers as may be given from time to time by action of the Board.
7. Sign, with such other person authorized by the Board of Trustees, any instruments which the Board of Trustees has authorized to be executed and, in general perform all duties incident to the office of the President and such other duties as may be prescribed by the Board of Trustees from time to time.
8. Along with the Executive Director, serve as a signatory on checks issued by the Association in excess of $25,000.
9. Appoint individuals to each of the Association Committees.
1. Shall carry out all duties of the President during the absence or inability of the President to perform such duties.
2. Shall carry out such other functions as are assigned from time to time by the President.
3. Shall chair the Membership & Marketing Committee, which oversees the marketing activities of the Executive Director.
TREASURER
1. The Treasurer, or, at the direction of the Board, the Executive Director shall have charge and custody of and be responsible for all funds and securities of the Association, receive and give receipts for monies due and payable to the Association; deposit all monies in the name of the Association in such banks, saving and loan associations or other depositories as shall be selected by the Board of Trustees; invest funds of the Association as are not immediately required in such securities as the Board of Trustees shall specifically or generally select from time to time; and maintain the financial books and records of the Association. Please note that the MVRMA staff routinely handles these functions. The Treasurer may review and provide oversight and/or guidance.
2 In general, perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned by the President or the Board of Trustees.
3. Historically, has served as the Chair of the Finance Committee.
4. Provides guidance to the MVRMA staff on the investment portfolio.
5. Reviews all checks issued by MVRMA and the payroll reports.
6. Serves as a signatory on the MVRMA checking account.
Note that a designee may perform these functions, which has been the MVRMA Administrative Assistant.
1. Shall keep the minutes of the meetings of the Board of Trustees.
2. See that all notices of meetings are duly given in accordance with the provisions of the Bylaws, and as required by applicable law.
3. Be custodian of the corporate records.
4. In general, perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned by the Board of Trustees.
5. Sign any documents where the official signature of the Association Secretary is required.