Claims Reporting Procedure

Originally Adopted by MVRMA Board: January 19, 1989

*Amended by MVRMA Board:*	*June 21, 1993*
	*December 20, 1993*
	*December 12, 1994*
	*December 15, 1997*
	*June 16, 2008*

PURPOSE

This procedure has been established in order to ensure consistency of claims submissions to the Miami Valley Risk Management Association (MVRMA). It is expected that through adherence to this procedure member cities' claims and lawsuits will be processed in an effective and timely manner.

PROCEDURE

1. All claims shall be reported, in accordance with MVRMA's Claims Reporting Policy, by the member city to MVRMA's Claims Manager.

2. All claims shall be reported to the Claims Manager within ten (10) business days of the loss, claim, or notice of same, whichever shall first occur. Appropriate MVRMA-provided reporting forms shall be used. The Claims Manager will acknowledge receipt of the claim by fax or phone to the member within one business day.

3. Lawsuits shall be reported to the Association through its Executive Director or Claims Manager within forty-eight (48) hours of receipt of same. MVRMA will confirm receipt of any suit and advise the member city of a defense assignment in writing.

Contacts for Suits and Claims:

MVRMA

Executive Director, (Lawsuits)

Claims Manager, (Claims or Lawsuits)

4625 Presidential Way

Kettering, OH 45429

Phone #: 937/438-8878

FAX #: 937/438-8330

First Report of Loss Form

Policies and Procedures

Training and Loss Control